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What Is Artwork Management Software?

Whether you’re a private label brand or brand owner in the food and beverage, personal care, or specialty chemicals space, precision and brand consistency are crucial, and time is always a factor. Efficient artwork management is essential for keeping ahead of trends and consumer demands. 

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Trace One Artwork Management

Accelerate Your Artwork Management Process

Artwork management systems give organizations control over the entire process, including the design, revision, approval, and storage of visuals and designs for packaging. By empowering brands to manage access and facilitate collaboration, they help every team complete their tasks easily, efficiently, and free from errors. 

Trace One artwork management solutions speed up your artwork production process, supports compliance with legal and brand standards, and enables seamless collaboration between internal stakeholders and external contributors.

Choosing the right software will help you ensure artwork quality and compliance by minimizing miscommunication through a unified platform that simplifies stakeholder input and collaboration. Centralization reduces errors by ensuring accurate designs from the first iteration while minimizing revision rounds through real-time feedback and annotations. As a result, there’s no room for miscommunication because all stakeholders can view your artwork, comment, and provide feedback. 

Expert-guided success Unify Packaging Workflows with Artwork Management Software

Taking artwork from concept to final execution includes many moving parts and expertise from teams both inside and outside your business. Modern artwork management software unifies all of those workflows into one seamless platform. 
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      Project Initiation

      Defining the scope and stakeholders for the project and initiating a digital workflow 

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      Brief Creation

      Outline the purpose, concept, specifications, and key messaging behind the artwork 

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      Design + Draft

      Creative production, often including collaboration with external designers or agencies

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      Collaboration + Review

      Internal artwork review for brand consistency, legal accuracy, marketing alignment, and more 

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      Proofing + Pre-production

      Formatting and finalization for quality assurance, including digital proofing, color checks, and mock-ups

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      Final approval

      Comprehensive sign-off by all stakeholders

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      Production + Distribution

      Printing, packaging, and distributing the artwork 

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      Archiving + Version Control

      Storing final artwork versions for compliance tracking, analysis, and future updates.

Trace One Artwork Management

Artwork Management and Compliant Labeling

Accurate labeling data is crucial for maintaining compliance with different regulatory frameworks. PLM systems like Trace One Devex PLM and Trace One PLM automatically generate validated packaging copy to ensure accurate labeling that incorporates predefined regulatory and brand guidelines. Trace One artwork management software allows you to include that labeling data in your designs.  

Depending on the products you sell and the regulatory environment where you operate, your packaging may need to include any number of labeling elements, like: 

  • Nutrition facts 
  • Ingredients list 
  • Allergen warnings 
  • Hazards 
  • Country of origin 
  • Expiry date 
  • Health claims and marketing restrictions 
  • Barcode

Trace One Artwork Management Software

Connect across the entire product lifecycle How Does Artwork Management Work with PLM Solutions?

Artwork management is a crucial aspect of the product lifecycle management (PLM) process. It connects packaging, labeling, and artwork data to help you create products that fulfill brand and regulatory requirements while meeting consumer needs. Integration into PLM solutions offers seamless data exchange across enterprise systems while providing a canvas where different teams can collaborate, review, approve, and track projects. 

Taking artwork from concept to final execution includes many moving parts and expertise from teams both inside and outside your business. Modern artwork management software unifies all of those workflows into one seamless platform. 

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Benefits of Artwork Management Software

Artwork management software can help you review, compare, track revisions, and ensure your packaging meets all legal regulations and branding requirements. 
Trace One Artwork Management

Contextual feedback 
Efficiently share and review feedback in context with customized annotations like highlighting, underlining, strikethrough, squiggly lines, freehand, or forms that adapt to your business’s use cases and best practices. Interact in real time through a dedicated panel to avoid inefficient email review rounds. 

Simplified revision tracking 
Compare versions side-by-side to identify changes by highlighting differences in shades of grey, blue, and red. Compare text, fonts, and colors, measure sizes, rotate, zoom in, and compare multiple documents at once. 

Customizable approval workflows 
Streamline approvals with automated workflows designed to match your unique processes. Model workflows for task assignments, milestones, approvals, and more. Set fixed deadlines or base them on dependencies and milestones. 
Trace One Artwork Management

A centralized, unified platform 
Bring all stakeholders—including internal teams, suppliers, agencies, and more—together on a single platform to facilitate coordination across the entire packaging process. A centralized space where all collaborators can easily view, comment, and share feedback fosters clear communication and collaboration. 


Flexible project management 
Create and assign teams to projects and tasks, minimizing bottlenecks through project management tools that help you organize work and provide real-time access to the most up-to-date information and files. As the project unfolds, keep everyone informed and on track with both in-app and email notifications. 


Enhanced external collaboration 
Invite external stakeholders like translators and creative agencies to join projects. By easing collaboration, you enable greater transparency and alignment to unlock more effective coordination with external teams. 

Trace One Artwork Management

Centralized file management 
Manage large media files with status lifecycles, version tracking, and historicization as part of a centralized media library. Create components and organize them into packaging systems for easy management and collaboration. 


Audit tracking 
Track all activity details, including task ownership and timestamps, to enhance transparency and accountability. A robust media library maintains your approved artwork components for easy retrieval and use.  

Trace One Artwork Management

Complete visibility 
Configurable dashboards and reports let you analyze team productivity, process inefficiencies, and uncover performance metrics. As a result, you can view statistics to monitor progress, identify bottlenecks, and discover areas for improvement. 

 
Predictive analytics 
Customizable dashboards and reports help stakeholders make data-driven decisions and identify areas for improvement. By using historical and real-time data, your teams can shift from a reactive approach to a predictive one, anticipating potential issues before they occur. Integrated tools like Trace One Analytics help break down walls between data silos and turn information into action. 

"We chose Trace One solutions because they provide the agility and flexibility to blend into our processes best — and makes it easy for us to manage, track, and analyze the efficiency of all our projects. 

We were looking for a tool that would enable us to standardize our processes, monitor our projects, and track KPIs. Artwork management capabilities were an important differentiator for us because other solutions on the market don’t offer them, and with Trace One we can have both project and artwork management merged.”

- Mathieu Sand, Quality Manager, Electro Depot

Who Uses Artwork Management Software?

The product lifecycle involves teams across an organization, and artwork management is relevant to a wide variety of disciplines. Centralized software helps every collaborator work better together. 

Regulatory Affairs

Consumer concerns like incorrect labeling present real dangers to your business in the form of health risks and product recalls. Real-time compliance checks throughout the artwork management process ensure alignment with rapidly changing regulations to support robust product data governance and help you keep labels accurate and up to date with the latest regulations. 

End-to-end solutions like Trace One Devex PLM and Trace One PLM keep all necessary labeling data compliant with any relevant standards. By incorporating labels generated using a PLM, you only import correct information into your artwork.

Marketing

Smooth collaboration between marketing and packaging teams during the artwork creation process ensures that new product packaging designs align with consumer expectations and currents in the market. By keeping ahead of trends, you can differentiate your brand in a competitive landscape, engage customers, and adapt with agility. 

Packaging and artwork

Enhanced collaboration between design, production, and marketing teams helps you manage growing SKU catalogs more efficiently. Packaging designs and labels need to remain consistent, accurate, and compliant with constantly evolving regulations. With packaging design software that minimizes errors, accelerates review cycles, easily incorporates PLM data, and maintains high standards across all projects, you reduce risks and boost productivity.  

Brand directors

The custodians of your brand need to align packaging with your organization’s identity while meeting consumer expectations and complying with the latest regulations. Effective artwork management software helps them streamline projects to reduce errors, speed up development, and maintain consistency across your entire portfolio, making your brand stand out in a competitive market. 

IT

To embrace digital transformation, IT teams are responsible for coordinating all corporate systems. Platform unification and consolidation help them accomplish that goal with ease. Integrating your existing ERP system with Trace One artwork management software unlocks seamless product data sharing. Because it integrates with Trace One’s comprehensive PLM ecosystem, it also simplifies IT’s role. 

Trace One Project and Pack

Brand consistency and compliance Why Trace One artwork management software?

Managing artwork comes with complex challenges for brand owners. Choosing the best artwork management software will help you balance them all. 

  • Dynamic market and consumer trends 
    Keeping a competitive edge means quickly developing new products to meet ever-evolving consumer demands. 
  • Rapidly shifting regulations 
    To avoid lawsuits, fines, recalls, and a loss of consumer trust, you need to ensure packaging artwork is always compliant with the latest standards. 
  • Multiplying SKUs and complex supplier networks 
    As product catalogs expand, maintaining brand consistency across your entire portfolio requires extensive coordination. 
  • Time-consuming and inconvenient artwork reviews 
    Managing review rounds via email is error-prone, risky, and inefficient for every team involved. 

Trace One artwork management solutions are designed to streamline every stage of your creation process. By centralizing file management, approvals, and revisions in one place, teams can collaborate seamlessly to deliver high-quality artwork designs more quickly and efficiently while meeting legal and branding requirements. 

  • Accelerate packaging and artwork development projects with improved visibility, faster approvals, and customized workflows.
  • Ensure artwork quality and compliance by minimizing miscommunication through a unified platform for stakeholder feedback and collaboration. 
  • Reduce errors and revision rounds with accurate designs from the first iteration through real-time feedback and annotations. 
  • Boost productivity by eliminating repetitive tasks and enabling teams to focus on impactful creative work. 
  • Centralize project information for full visibility into task statuses and access to up-to-date documentation. 
  • Stand out in a competitive market by captivating customers and seamlessly adapting to global market changes. 

Need a quick solution to manage your artwork projects? 

Explore Trace One Project & Pack

 

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Connect with us to learn how Trace One can serve your organization’s unique needs.